Office and Marketing Assistant

Reports to: CEO & Marketing Manager
Position: Part-Time (with possibility of full-time)

Job Summary:

The Office & Marketing Assistant will perform various routine clerical duties to support the organization as a whole; however, primary support is directly to the CEO’s office and Marketing & Office Administration department.

Supervisory Responsibilities:


Duties / Responsibilities:

  • Demonstrates knowledge of marketing practices, trends, software applications and systems, and
    social media platforms
  • Demonstrates creativity and innovation through graphic design and branding
    Performs clerical duties including typing, filing, and completion of simple forms
  • Operates office machines including copiers, scanners, phone and voicemail systems, personal computers, and other standard office equipment
  • Serves as the receptionist for the office, greeting visitors and applicants
  • Answers phones, routes calls to appropriate individuals, and prepares messages
  • Copies, sorts, and files records related to office activities, business transactions, and other
  • Prepares letters, memos, forms, and reports according to written or verbal instructions.
  • Sorts incoming mail and delivers to appropriate department or individual; processes outgoing mail.
  • Maintains filing systems either manually or electronically.
  • Manages calendars and schedules appointments.
  • Makes trips to the post office and or local businesses for business purposes.  *use of personal vehicle covered by insurance*
  • Performs other related duties as assigned.

Required Skills / Abilities:

  • Listens effectively, possesses great integrity, and willing to learn
  • Ability to type at least 45 words per minute.
  • Strong verbal and written communication skills.
  • Strong interpersonal and customer service skills.
  • Excellent organizational skills and attention to detail.
  • Excellent time management skills with a proven ability to meet deadlines.
  • Proficient with Microsoft Office Suite or related software.

Education / Experience:

  • Marketing degree in progress (preferred)
  • Some completion of Marketing courses and/or experience (preferred)
  • High school diploma or equivalent (required)
  • Clerical experience (preferred)

Physical Requirements:

  • Prolonged periods sitting at a desk and working on a computer.
  • Must be able to lift up to 15 pounds at times.



Please email cover letter, two references, and resume to

No phone calls please.

The position is open until filled.

INFINITY Science Center provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, INFINITY Science Center complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, and transfer, leaves of absence, compensation and training.

INFINITY Science Center expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability or veteran status. Improper interference with the ability of INFINITY ScienceCenter’s employees to perform their job duties may result in discipline up to and including discharge.